I know it may look like a bit of a read, but stick with me—I promise these tips are quick to absorb and will transform your next business meal into a real opportunity.
In today’s competitive business landscape, building strong relationships is more important than ever. While virtual meetings have their place, there's an undeniable power in face-to-face interactions—especially over a meal.
Sooner or later in your career, you’ll find yourself hosting a client—or being entertained at a business dinner—and how you handle that table can make all the difference.
A business lunch or dinner is more than just an opportunity to eat; it's a social arena where trust is built, deals are discussed, and professional bonds are strengthened. Master a few simple dining-etiquette moves, and you’ll not only feel more at ease—you’ll leave a strong, memorable impression.
Ready to dive in? Let’s get started!
A formal table can seem a bit like a treasure map, but once you know the landmarks, you’ll navigate it with confidence. Here’s the friendly rule of thumb: work from the outside in, because utensils are laid out in the order you’ll use them.
Napkin: As soon as you sit, gently unfold your napkin and lay it on your lap. If you need to step away, rest it casually to the left of your plate. When the meal wraps up, return it—neatly folded—beside your plate.
Forks (Left): The outer fork is your starter fork; the one closer to the plate is for the main course. If a small cocktail or seafood fork appears on the right, that’s your signal it’s for shellfish.
Knives & Spoons (Right): The soup spoon sits on the outer edge, and any inner spoon is for dessert. Knives follow the same “outside in” rule—your main-course knife is nearest the plate—and blades always face in.
Plates & Bread Plate: Your dinner plate is center stage. Above your forks sits the bread plate, complete with its own butter knife. Remember B read on the Left, M eal in the Middle, W ater on the Right to keep your bearings.
Glasses (Right): Look for the largest glass—water—right above the knives. Wine glasses form a little family to its right, arranged by size. The BMW trick works here, too!
Dessert Utensils: If you spot a fork and spoon resting above your plate, that’s your future dessert duo—fork handle left, spoon handle right.
The Gracious Host: Setting the Stage for Business Success
Hosting isn’t just about ordering food; it’s about creating an experience that makes guests feel welcome and respected. Here’s how to shine:
Plan Ahead: Pick a spot with good vibes, a menu everyone can enjoy, and a quiet corner for easy conversation. Send clear details—time, address, parking—so guests arrive relaxed.
Make a Warm Welcome: Aim to be 10–15 minutes early. Greet each guest by name, help with coats, and lead them to the best seats—usually the spot facing the door is yours, with the guest of honor nearby.
Guide the Ordering: Ease into the meal with a friendly drink suggestion. Steer clear of anything too messy or extreme, and pace your order to match your guests’. Keep chat light and inclusive—no controversial topics.
Handle Service Smoothly: Signal quietly for staff—no snapping or waving. If there’s a hiccup, fix it discreetly. When it’s time to pay, do it subtly: pre-authorize the card or hand it off early so the conversation stays front and center.
End on a High Note: Wrap up by sincerely thanking your guests, helping with coats, and ensuring they’ve got a ride home. A warm goodbye reinforces the great impression you’ve made.
The Honored Guest: Making a Memorable Impression
As a guest, you’re a reflection of both yourself and your organization. Here’s how to be the perfect companion:
RSVP & Prep: Respond promptly and mention any dietary needs so your host can plan.
Be Punctual: Arrive right on time—or a few minutes early. If you’re delayed, send a quick heads-up. Wait for your host’s cue before taking your seat.
Order with Care: Pick something moderate in both mess and price. Let your host order first, or follow their lead.
Engage Thoughtfully: Listen actively, ask open-ended questions, and keep the conversation balanced. Hold off on heavy business talk until your host brings it up. Phones stay silent and out of sight.
Mind Your Manners: Napkin on lap, no elbows on the table, and chew with your mouth closed. Pause utensils in a “tent” shape on your plate; when you’re done, lay them parallel at 10 and 4 o’clock. Pass salt and pepper together, and tear off just one bite of bread at a time.
Follow Up: Thank your host before you leave. Within 24 hours, send a heartfelt note—email or handwritten—mentioning something specific from your chat to make it personal.
Dining etiquette is more than pretty rules—it’s a strategic tool to build rapport, show respect, and highlight your professionalism. Practice these friendly tips, and you’ll approach any business meal with confidence, charm, and the assurance that you’re creating powerful connections, one bite at a time.
“Good manners will open doors that the best education cannot.” — Clarence Thomas